Low costs, higher data quality and better security with new HR masterdata system
Wallenius Wilhelmsen Logistics (WWL) used to have a complicated and costly employee data solution. Poor data quality, security failings and an inadequate basis for decision making meant that replacing the employee data system came high on management’s agenda.
With IT tools from CatalystOne, the company had already implemented support for various HR processes. CatalystOne™ HR Masterdata, which already met WWL’s requirements specification, was therefore the natural choice.
When WWL implemented more modern IT tools from CatalystOne to manage its strategic HR processes, important core data was imported from a large, global personnel data system.
“It became too costly and inefficient to operate and maintain systems from multiple vendors, and we didn’t need the complicated solution we used to use,” explains Terje Bakken, Manager of Global HR Systems and Processes.
“HR Masterdata from CatalystOne has given us a less costly and more user-friendly system.” Terje Bakken, Manager of Global HR Systems and Processes at Wallenius Wilhelmsen Logistics
“At the outset, this initiative was IT and cost driven, but with a good partnership between IT and HR both centrally and locally, we succeeded in delivering what the organisation expected.”
Strengthened important strategic processes
It was natural for WWL to approach CatalystOne to help it integrate additional HR processes and create a more cost-effective solution.
“We had already developed a constructive and worthwhile collaboration with CatalystOne in connection with our “People Performance” project,” Bakken explains.
“Implementing IT tools which support our performance management and talent development processes was key to our efforts to strengthen the company’s performance culture.”
Simpler HR – major benefits
WWL took a systematic approach to defining its requirements for a new employee data system that would be implemented throughout the entire organisation. In the course of four months, all the information was transferred to the new system from CatalystOne. WWL is a leading international logistics company, and derives major benefits from having well-organised and standardised logistics processes.
The major benefits:
- high data quality – saves time, keeps users satisfied and reduces risk
- lower costs – fewer systems, as well as lower licence costs
- high level of security – better licence and access controls
- good opportunities for analysis – basis for decision making, saves manual work
- extremely flexible – self-adjusting, saves on expensive consultants
“We have now got a system with a simple and recognisable user interface, where each employee can maintain his or her own personal data. At the same time, it is less costly and easier for the system administrator to make changes,” Bakken points out.
“Maintenance is also easy, and we find that there are fewer sources of error. The quality of the data is quite simply better. CatalystOne’s solution is also an integration platform for employee data,” he says.
“Employees, managers and HR staff all use a simple and intuitive system, where everyone can update basic personal details, which are then automatically transferred to other systems. HRIS has now become our ‘single source of entry’ for employee data. In other words, we have established a simple, practical solution for HR master data.”
Manager of Global HR Systems and Processes, Wallenius Wilhelmsen Logistics.
HRIS from CatalystOne, gave us a less expensive and more user-friendly system.
Wallenius Wilhelmsen Logistics had an HR system that was too bulky and complicated, and too costly to operate.
Based on their positive experiences with other solutions from CatalystOne, including Performance Management and Talent Development, WWL chose to create an even more comprehensive solution by transferring their HR master data to the same system.
WWL now has a system that provides:
- lower costs
- higher data quality
- greater security
- good opportunities for analysis
- considerable flexibility
About Wallenius Wilhelmsen Logistics
Wallenius Wilhelmsen Logistics is one of the world’s leading logistics company. Every year, the company transports approximately five million vehicles by sea and land on five continents. WWL has around 5,700 employees worldwide. It is owned by Swedish Wallenius Lines and Wilh Wilhelmsen of Norway.